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 SOFTWARE DESIGNS & QUALITY BY DR.VSRS

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                                          FROM VIEWER'S VIEWS                                              
Is it necessary that one have to be a Chartered account to do accounting MIS, Engineer to do inventory MIS, Doctor to do hospital MIS, Marketing MBA to do sales MIS.... Joglekar.K.P
What I say in my Web-site is the "Knowledge" or "Know-how" and not the Qualifications - DR.VSRS
I was feeling that software is  a box or a chip  inside a computer,  made of soft materials   John Derik Christoffer
Software is not a Magic box.  But it is an intricately assembled Logic Cox ! But these Logic Coxes are becoming  Magic Boxes - DR.VSRS
No more man innovation. Computer has come into design. See Autocad. Any thing you give to computer, it  will design. It improves better than   man brain.  I am no more Innovator and I am not needed  - Herr Vonhoff 
 Computer is only a helper to the man for innovation -   DR.VSRS 
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01.  PREFACE.        02.  HARDWARE. 
03.  SOFTWARE.
       C. Operating System & Booting Software.
       D. Utility Software.
       E.  Application Software.
APPLICATION  SOFTWARE   QUALITY  POLICY  OF  DR.VSRS
BACKGROUND & KNOWHOW OF DR.VSRS.
        1.  Application Software by Utility
        2.  Application Software by Specialised Jobs.
        3.  Application Software by Organisations.
Kadayam Kasthuri Kalyani

01.  PREFACE         SHOPPING

• From Holy Quran

• Contrast is understood by Even and Odd ( Sura Al-Fajr 89-03).

• Glory of Allah who created in pairs all things that the Earth produces as well as their own  ( human ) kind and ( Other ) things which they have no knowledge    ( Sura Ya-Sin 36-36)

• Praise to Allah who created Heavens and the Earth, And made the Darkness and the Light ( Sura Al-Anam 06-01 )   

• ---

• Albert Einstein
  ( Nobel Laureate in Physics 1921 for  his Theory of  Relativity)

• Time and Space ( Dual existence ) are Curved and United into one.

• In the Light of knowledge attained, the happy achievements seems to be almost a matter of course, and any intelligent student can grasp it without too much trouble.  But the years of anxious searching in the Dark, with their intensive longing for their alterations of  confidence and exhaustion, and final emergence into the Light, only those who have experienced it can alone understand it.

• ---

•  From Thaithriya Upanishad

• To identify the Truth, one should be clear about what is Falsehood.

• To perceive  the value of Light, one should be able to encompass the feelings of  darkness.

• To understand the effect of Eternity, one should know what is the impact of destruction.   

(GO TOP)      SHOPPING

 02.  HARDWARE

• As highlighted in the preface, contrast is needed for a clear understanding and knowledge of any matter, because every thing in the universe is relational.

• To understand the Softness, we should talk of Hardness, because it is visible, can be felt, quantifiable and measurable.

• But a Hardware like nuts, bolts, scales, thermometer  etc... has no life or any intrinsic quality or hidden value attached to it.

• They only perform the function for which they are designed, and as per  directions from an external environment plus an  animate character ( with life - human or animal etc...) behind it, and  who handles it.

• Computer or any auto-controlled machine like a Refrigerator, is a  Hardware    with a special function to perform  namely to think, act, signal, repeat and whenever necessary, with a combination of Audio-Video and Electro-magnetic communication interface         
  ( Internet ).

• It cannot perform these functions unless it is directed by an external environment plus an  animate character
  ( with life - human ) behind it, and  who handles it. 

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From The Motor Ship, The Marine Technology Magazine, UK. June 2003. Page 10. News. Advisories.
"Distraction of Technology"

It is the IT age and computers are supposed to solve our every need. Yet the grounding of a vessel in restricted waters off western Scotland has led to the ship's owner having all computers removed from the bridges of its entire fleet. The 4,500g cargo ship ran aground on a clear summer's morning after its automatic steering failed to implement a planned change of course. The Officer-On-Watch had been left alone on the bridge...The master was asleep at the time and having been woken by the impact made his way to the bridge where he found the OOW holding the steering joystick with the steering switched to manual control. It took four days to refloat the ship and it suffered substantial bottom damage.... A report of the incident, published by the Marine Accident Investigation Branch of Transport says ".... The decision taken by the ship's owner to remove computers from the bridges of all their vessels, is seen as a positive step".                               SHOPPING
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Let us see this by comparing it with our day to day life.

1. In the Kitchen environment, if any body claims that buying a popular brand of any one or combination of items from 01 to 05 can guarantee a tasty food, can it be true ? NO, because there are 2 hidden elements called Preparation Skill, and the Taste / Liking   of a given group of guests, which change from time to time, and from group to group.

• So also is the Computer Environment.  Any single or combination of  popular items A to E,  cannot meet the needs of any  given set of users, because the expectations are different, infrastructure / operating environments are different, and they change from time to time to synchronise with the altered environments.

2. In the Kitchen environment, if any body claims he / she is a Good Cook ( Item 06 ) and can make tasty food, it cannot be taken for granted, as the assorted taste and expectations  of the Guests cannot be quantified and conveyed by any body.

• So also is the Computer Environment.  Any single or combination of  personnel ( Item F )  cannot meet the needs of any  given set of users, because there are hidden elements like job knowledge, ability to translate the user requirements into Computer language etc...Also, the expectations of the users from the computer, change from time to time, and there should be an after-development support to meet these changing requirements, for continued and productive use.          (GO TOP)     SHOPPING

03. SOFTWARE
============
From Viewer's Views
As soon as I bought my Lap Top, I started with  Windows and Autocad. So I was feeling that software is  a box or a chip   inside a computer, made of soft materials. John Derik Christoffer, Sweden.
When a Personal Computer (PC)  or Laptop is purchased, the current commercial practice includes the price with licensed versions of Windows, Games, Internet Browsers, Videos, Techno-commercial Design Software etc...as a package. These are pre-recorded on the hard disc and delivered to the customers. Many buyers feel that the pre-recorded software as a pre-set hardware chips. Hence, Software is not a "Magic box". But it is an intricately assembled "Logic Cox" !
(Logic = Orderly directions given to do a  job. Cox = A head of a race or boat crew, with certain targets). But with the advancement in electronic technology, the software codes are converted into "Plug and Play" micro chips. 
The best  examples are the software logic of a Calculator, Game, Virus Scan etc.. are available on micro chips and inserted into the computer or Video Cassette Players. Hence these Logic Coxes are becoming Magic Boxes. Dr.VSRS
====================================

In the above Home and Computer comparison, items C, D and E falls in to the category of Software.

C.  OPERATING SYSTEM / BOOTING SOFTWARE

This is a prime need to start / prepare the  computer and hand over the machine to the user. The important aspect of this Software should be,

• Compatible  to execute any Utility Software one has, like

  • Word Processor ( to write letters etc..),

  • Spread sheet ( to tabulate informations, present graphically etc...),

  • A net-work ( communicate and share informations from other computers in the neighbourhood )

  • Browser ( to initiate the Internet and communicate with the world ).

• Understand and Perform the desired functions of any Application Softwares one has acquired or developing in-house.

  • Commercial applications - Accounting, Stocks, Manpower oriented jobs.

  • Technical Applications - Production planning, In-process control etc..

  • Special Applications - Telex, Fax, Email, Art, Drawing, Games etc...

It is beyond the scope of any user to prepare this Operating System software, because of the complexity of  its integration with the Hardware circuit specifications, and fast changing electronic technology.  It is bought along with a given computer hardware combinations, works exclusively for that machine ( or similarly configured machines ).

(GO TOP)      SHOPPING

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D. UTILITY SOFTWARE

Once there is a computer and an Operating System Software, it is very handy to buy certain Utility Softwares, compatible to the given configuration, as per C above. They are,

• Word Processor ( to write letters etc..),

• Spread sheet ( to tabulate informations, present graphically etc...),

• A net-work ( communicate and share informations from other computers in the neighbourhood )

• Browser ( To initiate the Internet and communicate with the world ).

• Games.

• Other Musical, Drawing, Art etc...

But these are designed by somebody, sitting somewhere, with certain pre-set assumptions of a variety of users, in their imagination. Hence, one has to operate within the limitations or the flexibility provided by  these Softwares.

If anybody claims that buying and use of these Utility Softwares can improve the productivity, efficiency and profitability of your organisation, please do not take it for granted. Because,

1. Your individual and organisational needs will be definitely different from the general assumptions behind these Utilities.

2. The informations to be given in,  and the expected result representations will be changing from time to time. But these Utilities cannot be modified by you.

3. Any information cannot be standardised globally due to geographical, monetary, social set-up of the work-force, and the socio-economic conditions of operation, which are not common. 

4. You and your organisation should bend and fit into the
   requirements and limitations of the Utility. It ends in the personnel
   serving the Utility, than the Utility serving the personnel.

(GO TOP)      SHOPPING

====================================

E. APPLICATION  SOFTWARE

The Application Softwares are those which will make the computer execute jobs needed by you and your organisation.

There is a common tendency among the users all over the world,  to take advantage of the Utility Softwares explained in D above,  to perform the applications like Accounts, Manpower, Sales jobs etc...But these are performed within lot of  limitations and constraints in-built,  in these utilities.          

1.  Characteristics of an ideal Application Software are

• In-take one information from one point, and utilise it for a vicious information needs a variety of users ( Duplication of data entry should be eliminated )

• At the entry point of information, all possible errors should be highlighted and eradicated ( Data entry edits and corrections ).

• Adequate help should be provided to the data entry as well as user personnel to search and get the correct information, with least difficulty ( on-line effects).

• Wherever possible the computer should auto-generate the common and contra data ( Speedy operations ).

• Automated audit of informations entered should be available
  ( Detect and Fix wrong informations due to Hardware failure, possibly due to power fluctuations or virus etc...). 

• Comprehensive test of the Software, prior to production and utility. ( Response to different combination of conditions and the type of  informations )

• Support to modify the Software, as and when the information in, and out specifications are changed ( Service the Software for continued use).

2. Design Methodology should have the following characteristics.

• Compatible to the operating system and network links.

• A selected programming Language OR a  Software design base, which provides a platform to create a Software.

• Have the in-built professional job knowledge.

• Provide for in-house modifications, as and when required.

• At least one main plus one back-up person to know, understand and modify the Software, as and when the need arises..

3. Ready made Application Softwares.

Actually an Application Software is  an interface-ware between the information entered (input), how they are processed (computations), and how they are presented (output).

There are many Software houses to manufacture specific Application Softwares for plug  and play use. These are also Application oriented general purpose Utility Softwares.

If anybody claims that buying and use of these   Softwares can improve the productivity, efficiency and profitability of your organisation, please do not take it for granted. Because,

1. Your individual and organisational needs will be definitely
   different from the general assumptions behind these Softwares.

2. The informations to be given in,  and the expected result  
   representations will be changing from time to time. But these
   Softwares cannot be modified by you.

3. Any information cannot be standardised globally due to
   geographical, monetary, social set-up of the work-force, and the
   socio-economic conditions of operation, which are not common

4. You and your organisation should bend and fit into the
   requirements and limitations of these Softwares, ending up in the
   personnel serving the Software, than the Software serving the
   personnel.

This will lead any individual or organisation into loops and troubles, as well as misguide / mislead with wrong informations generated by the various pre-set modules.

4. In-house Application Softwares.
There are 5 sets of  inter-action and know-how required for  in-house  Software Persons ( A Systems Analyst and a Programmer who design the Computations ) in the Application Software.
41. Should have a clear understanding of the Inputs
     and the Data Entry  Personnel  orientations.
42. Should have a clear understanding of the Outputs
      and the User needs.
43. Optimum File and Data structure organisation.
44. The programming technique ( Computation ) to
       instruct the computer to covert the Inputs into
       desired outputs.
45. Thorough Job knowledge.
In practice the Software person attempts / understands items 41 and 42. Partially or fully conversant in 43 / 44.  But lack item 45, the thorough Job Knowledge.

The Input / User personnel  possess items 41, 42 and 45, but do not have any idea of item 43 / 44 the Data Organisation / Programming techniques, the computer capabilities and characteristics of an ideal Application Software as outlined in E-1 above

These lacunae are sufficient to produce faulty and unproductive Application Softwares.

Hence the details in 1 to 4 above are Productive Precautions to be taken before either buying or designing an Application Software.

 (GO TOP)      SHOPPING

1. Computer and Software should meet the needs and requirements of the Users, than the users becoming a slave of the Hard and Software constraints.

2. Every Software should be specific user oriented, and attempt should not be made to design a General purpose Software, and fit the customers into the constraints and limitations.

3. Thorough knowledge and understanding of the inputs, outputs, processing complexities, user's  hardware /  software  / manpower / monetary budget /  infrastructure / communication and  environment set-up.

4. Synchronised Input screen formats with documents.

5. Reduce and integrate the input data to a minimum and at one point.

6. Share the data already entered at different data-entry and user points.

7. In-house Software support and Training for continued and productive utility.

8. Organise File formats and data structures optimally for faster / Multi access, with least corruption possibilities and field modification flexibility.

9. Choose the best and simplest programming language or Software generation utility, with modification flexibility.

10. Pre-test the Software with a minimum of 100 input data  Combinations with Correct and  Error conditions.

11. Multi-year and Multi-company processing.

12. Auto generate the needed entries, wherever possible and to other group companies on inter-company data entry.

13. On line search / help facilities and eliminate errors at the first entry point.

14. Organised data backup and data security facilities.

15. Integrated Digital, Audio and Video processing facilities.

16. Export and Import data to / from  any General purpose Utility or through a ASCII ( American Standard  Code for Information Interchange ) Text format.

17. Experience gaining interface for the computer, in order to provide a valuable and intelligent on-line feed-back to the input and user personnel.

18. Knowledge based Computer utility to provide directions and guide-lines for the betterment and progress of the users.

19. Implement the Software in User location for a minimum period of 3 Months and provide a Warranty and Support for 1 Year.

20. Evaluate Economic, Financial and Social Rate of Return on the Software Investment, and provide a justification prior to the design and implementation..

21. Auto Audit by the computer to cross check and highlight its own errors if, any, and process a self corrective action by the computer or suggest manual correction methods.         SHOPPING                          (GO TOP)

REFERENCE : Corporate Infrastructure for Fifth Generation Computers.

• Based upon a survey of Computer Hardware / Software Developments in USA and Japan

• Published by DR.VSRS in  Indian Management.

• Journal of the All India Management Association,   New Delhi, India

• June 1985. Page 19 - 28.

• Please see under Corporate option at the Bottom.

1. The Application Softwares Designed by DR.VSRS  are divided and presented   under 3 classifications, by Utility, Specialised Jobs and Organisation categories, to expose the span of Software coverage as well as to highlight the range of computer utility in the current Techno-Commercial infrastructure.

2. Programing languages used are vicious versions of   ALGOL, AUTO-CODER, BASIC, C (+..) COBOL,  FORTRAN,  PL, RPG, VISUAL SERIES  ETC...

3. Software generator Utilities are vicious versions of   ACCESS, DBASE, FOXBASE, FOXPRO,  VISUAL BASIC, ORACLE etc...

4. Data Interface are  vicious versions of EXCEL, LOTUS, Variety of   WINDOWS, AUDIO / ARTISTIC / DRAWING / PHOTOGRAPHIC / WORD PROCESSORS etc...

5. Computers and Operating Systems  are  vicious versions of   APPLE, COMPAQ, DATA GENERAL, IBM, ICL, NCR etc..

6. Internet page generation utilities like Frontpage, HTML, Java Script etc...

7. Main frames, Mini, Personal and Desk Tops.     

(GO TOP)      SHOPPING

                             Applicable to Diversified Sectors

A.  Integrated Resource Management.

( Financial, Material, Machinery, Manpower, and other Resources with Resource Mix and Optimisation Links )

• Management Methodology Modification.
  1. Channel and Sources Utility.
  2. Demand and Supply Mix Moderation.
  3. Replacement and Design Updating Strategies.
  4. Training Interfaces.
• Organisational Structure Tuning.
• Rate of Return - Economic, Financial and Social.

B. Marketing Management and Distribution Economics.

• Feed-back to pre / post production environments.
• Integrated and interfaced Socio-Economic and Marketing Data Base for

1. Customers and Organisational needs integration.
2. Diversification.
3. Leadership in Competitive environment.
4. Opportunity / Precaution Guidelines.
5. Product Planning.
6. Promotional Strategies

• Marketing Resource Optimisation.
• Reduction in Marketing Expenses.

C.  Production Planning, Control & Appraisal Systems linked to

• Cost Reduction
• Experience gain and Forward Planning.

• Resource ( Labour, Machinery, Materials ) selection, utility and optimisation.

D.  Quality oriented Systems.

• Experience data base for Research and Development.
• Labour, Machinery, Materials and Supplier Ratings.
• Make or Buy Decisions.
• Value Analysis.
• Variety Reduction and Standardisation.
• Wastage Reduction.          (GO TOP)     SHOPPING

A.  ACADEMIC INSTITUTIONS

• In-house, Inter and Intra Bibliographic search base.
• Inter institution information exchange.
• On-line Student Progress Information base for faster performance upgrade.
• On-line parent interaction and feed back base.

B.  AGRICULTURE

• Crop Mix and Soil Fertility Maintenance.
• Crop and Service animal mix model for profitability.
• Farm output optimisation.
• Fertiliser utility and effect analysis.

C.  HATCHERY AND GENETIC ENGINEERING

• Broiler / Layer experience data base for Genetic Upgrade.
• Extension of Chicken hatchery information methodology to other Animal and Plant genetic applications
• Pure-line information and Pedigree output optimisation.

D. HOSPITAL AND HEALTH  MANAGEMENT.

• Health hazard location, prediction and action guidelines.
• Research and Development Data Base and Analysis based on Multi-various combinations of
  1. Diagnostic Informations
  2. Drug applications
  3. Environments.
  4. Geographic locations
  5. Seasons
  6. Treatments

E.  HOTEL AND HOSPITALITY INDUSTRY.

• On-line Guest Feed-back for service upgrade.

• Cultural, Economic, Environmental and Social information base for Service planning, optimisation and upgrade.

• On-line information and interaction base for Multi-Chain Set-up.

F.  MULTI GROUP AND MULTI PRODUCT  COMPANIES.

• Automated inter-company and inter-product information update.

• Customer and Supplier integration

• Delivery optimisation and Cost reduction.

• Individual and Company combination information and analysis.

• Risk and Exposure information.

G.  REFINERIES AND CHEMICAL PLANTS.

• Corrosion Control and Automated Inspection Scheduling.
• Delivery Planning, Routing and Cost reduction.
• Turnaround planning, on-the-job updating  / feed-back and Costing.

H.  TRAFFIC PLANNING, CONTROL AND UPGRADE.

• Accident informations and Reduction.
• Demographic and immigration interface for Traffic upgrade.
• On-line traffic information by multi-search options.

I.  TRANSPORT INDUSTRY.

• Facility and Resource utility optimisation.
• Intelligent interface with linked Industries and Service points.
• On-line user feed-back and service upgrade guidelines.    

(GO TOP)      SHOPPING

A.  LARGE-SCALE AUTOMOBILE MANUFACTURER.

1. Accounting.
2. Billing & Sales Analysis. 
3. In-process Stocks.
4. Inventory.
5. Payable & Receivable follow-up.
6. Payroll & Manpower Management.
7. Production planning and Control.
8. Spare parts planning & Control.

B.  EDUCATIONAL INSTITUTIONS..

1. Awards and Scholarship Selection Module.
2. Attendance Sheets and automated reconciliation.
3. Computer aided  Subject Training Kit.
4. Fee collection, Accounting and Arrears Follow-up.
5. Hostel Management and Accounting.
6. Institution  Management and Accounting.
7. Manpower Management and payroll.
8. Student - Parent Feed-back and Analysis.
9. Student Progress Information and Motivation.
10. Teaching Staff performance appraisal & Feed-back.
11. Time table and Staff duty assignments.
12. Question paper setting and auto correction modules.
13. Viva-Voce Simulation.

C.  ELECTRIC LAMP ACCESSORY MANUFACTURER.

1. Debtor Analysis and Collection.
2. On-line Invoicing and Accounting.
3. Integrated Division / Aggregate Accounting.

D.  ELECTRONIC PRODUCT MANUFACTURER / SELLER.

1. Branch and Total Accounting.
2. Branch and Total Sales Analysis.
3. Customer Profiles and Sales Promotion Strategy.
4. Sales Mix and profit Optimisation.

E.  FIVE STAR HOTEL.

1. Back office Management Modules.
2. Company Guaranteed Customer Rate System and Analysis.
3. Debtor Analysis and Reconciliation.
4. Front  office Management Modules.
5. Guest Check-in, Accounting, Billing & Broad-spectra Enquiry.
6. Guest Feed-back on-line Entry and Analysis ( Asia-Pacific Standard )
7. Guest Reservation and Multi-Platform Enquiry.
8. House Keeping Planning & Scheduling.
9. Room-night analysis & Integrated Sales Promotion.
10. Room Service  Planning & Scheduling.
11. Share-holder & Share Transfer Management ( Registrar of Company  Standards )

F.  PETROLEUM REFINERY/MARKETING UNIT

{ Eastern affiliate of a Multi-national controlling East and Far-East }

1. Billing & Sales Analysis
2. Computer Input Document quality analysis.
3. Corrosion Control through thickness input for Pressure Vessels.
4. Equipment Corrosion Control and maintenance Scheduling.
5. Fixed Charges - Payable & Receivable.
6. Integrated Accounting.
7. Inventory Control & Management.
8. Legal Information Recording, Retrieval and link to Agreements.
9. PERT Planning for Refinery Turnaround.
10. Product Mix & Profit Optimisation.
11. Purchasing management & Vendor Rating.
12. Reduction in Delivery Expense ( RIDE ).
13. Refinery Pollution Analysis and Control.
14. Safety Valve Information, Inspection and Maintenance Scheduling.

G.  PURE-LINE  HATCHERY.

1. Broiler / layer information Recording,  Retrieval & Analysis.
2. Customer Hatchery Information and Correlation.
3. Egg informations and Correlation to Dam / Grand dam & Sire / Grand Sire.
4. Genetic Information for Pure-line Upgrade.
5. Progeny informations and Correlation to Dam / Grand dam & Sire / Grand Sire.
6. Pure line Costing.
7. Pedigree Information  Recording,  Retrieval & Analysis.

H.  SHARE BROKER

1. Automated Accounting.
2. Business Analysis by Customer and by Scrip.
3. Customer Contracts, Billing and Collection.
4. Customer Enquiry & Profile Generation.
5. On-line signature verification.
6. On-line Share Broker Module.
7. Scrip Data entry and Retrieval.
8. Share Transfer and Board Meeting requirement Modules.

I. SHARE MANAGEMENT FOR CORPORATE BODY

1. Share Issues.
2. Share Master Management.
3. Share Certificates issue.
4. Share Transfer Management.
5. Share Splits and Consolidation.
6. Share Movement Watch.
7. Information for Board Meetng.
8. Information for Anual General Body Meeting.
9. Automated Share Accounting.
10. Share on-line Enquiries.

J.  SOCIO-ECONOMIC DEVELOPMENT INSTITUTION.

{ Commonwealth, World bank / UNDP Set-up }

1. Country Profiles and Development Planning System.

2. Financial Analysis System ( FAST ) - Implementation and Training for  a Pre-set International Project Financial Analysis Software.

3. Integrated Set of Information System ( ISIS ) - Implementation and Training for  a Pre-set  International Bibliographic Software for Library and Project management.

4. Loan disbursement and Recovery Information System.
5. Professional Time Recording and Project Costing
6. Socio-Economic Development Planning and Optimisation.

K.  STEEL TUBE  EXTRUDER.

1. Batch / Product Costing System.
2. Product mix for cost reduction & Production planning.
3. Steel Purchase Planning and Reconciliation.
4. Steel Stock Management & Integrated Production Planning.

L.  TRADING COMPANY IN MIDDLE-EAST

1. Debtor follow-up and Collection System.
2. Goods in transit accounting.
3. Integrated Accounting with Collaborators.
4. On-line spare parts Entry-Enquiry-Control.
5. Sales analysis & Profit optimisation.
6. Vehicle service maintenance Planning and Scheduling.

M.  TOOL MANUFACTURER / EXPORTER.

1. Bill of Materials and Production Planning.
2. Computer assisted Designs ( CAD / CAM ) and Integrated Costing.
3. Integrated Batch / Product Costing System.
4. Machine maintenance Scheduling.
5. Manpower management & Payroll.
6. Purchase management and Automated Ordering.
7. Raw material wastage Analysis, Control & Reduction.

(GO TOP)       SHOPPING

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